An event budget spreadsheet or worksheet can help you track event expenditures, such as venue rentals, refreshments for attendees, marketing and advertising costs, and travel fees. You can also use it to track incomes, such as ticket sales, vendor payments, merchandise sales, and advertising revenue.

If you’re planning an event, there’s one step that is essential to making that event happen: creating the event budget. Luckily, it’s a repeated action so you can easily create a basic framework for your budget, edit it along the way, and use tools that you probably already have to make it come together. It might seem daunting and finite to create an event budget, but as long as you make one that is realistic and builds in padding in case of emergency, you’ll be all set.

Get started on creating your event budget:

  • Use Our Budget Spreadsheets – we recommend if you go this route as the sheet is very easy for anyone that needs access to see a constantly current version of your budget.
  • Add line items for every single detail.
  • Add expected amounts and actual costs so you can see if you are over budget.



  • Includes 1 lesson.
  • Estimated online length: 1 hour
  • Content delivery: instructor lead video, self-reading documents and video demonstrations.
  • Access to the course on your laptop or mobile.
  • Certificate of completion issued.


Don’t recreate the wheel, we’ve done the groundwork for you.

You get an event budget template for simple events and a comprehensive budget for complicated events with accommodation requirements.


  • Access to an internet connection.
  • Access to Google.
  • Ability to read and understand English.



Janna Gers – Couto, CMP Trainer, industry pioneer, thought leader.

Janna is one of the event industry’s thought leaders. She is the owner of The Hedgehog Event, an event management training specialist company. For over 20 years she has been designing and producing corporate experiences and she has trained over 500 corporate companies, event management companies and event professionals. She has run designed, and produced events for Coca – Cola, Builders Warehouse, British Airways, Sasol, The PGA of South Africa, Standard Bank and many more. Janna has been instrumental in raising the industry standards ensuring that event professionals are fully confident and competent. Her love for helping people achieve their goals has led to her developing a specialised company that focuses on event training and solutions that can educate adult learners.

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